saying goes, “Money makes the world go ‘round.” These days, maybe it is
software that does some of the propelling of that money. And fleet management
is no exception to the benefits offered by sound software that can improve efficiency,
reduce department costs, help with maintenance scheduling, assist with parts
inventories, and keep all the records straight.
software solutions are used both by public safety agencies, and also public transit
authorities and the private sector fleet industry. Over 500 fleets are helped
through AssetWorks software and consulting.
Fleet Management Software® tracks all the functions related to maintaining
vehicles and equipment, including such tasks as repairs, preventive
maintenance, operating expenses in fuel, oil and licensing, billing, and
vehicle usage. FleetFocus is a part of a comprehensive fleet management
application that AssetWorks states is the only product on the market with a
real-time, single database integration to cover nearly every aspect of fleet
components include FuelFocus® for fuel management (software and hardware),
KeyValet® for automated motor pool solutions, GPS powered by NetworkFleet, and
the Field Service Solution mobile workforce management system.
company states that its products offer a return on investment in terms of
reducing vehicle ownership costs, extending the use of vehicles, increasing
equipment availability, improving warranty recovery, optimizing inventory, and
ensuring regulatory compliance for vehicles in their management, maintenance
and part inventories.
will be offering a users’ conference March 29-April 2, 2015 in Charlotte,
Chevin Fleet Solutions
Chevin Fleet Solutions became the world’s first company to offer Web-based
fleet management systems through FleetWave®. Since then, the company has
developed solutions for all sizes and complexities of fleets, with the goal of
streamlining processes, improving performance, and reducing costs. The company
prides itself on being more than just a provider of technology. It also seeks
to develop individualized fleet programs that are flexible, intuitive and
unique to the organization using them, regardless of size of the fleet.
consolidating data into one centralized and enterprise-wide program, tasks such
as monitoring, audit trails, maintenance, data exchange, reporting and
compliance all become easier. The company states that such comprehensive
management on either an Internet or Intranet platform benefits from being a Web-based
application, rather than a compromised Web-enabled system. A Web-enabled system
may slow down when substantial data traffic is occurring. A Web-based
application, though, offers access from anywhere through an Internet
is flexible and user definable, which means that users can add their own
fields, text, calculations, etc. in real-time application for up-to-date and
accurate information. Password-controlled access limits users to specific
screens or administrative rights, and a driver portal allows drivers limited
access to FleetWave to input their own data such as mileage, fuel, and accident
claims. Quick identification of warranty claims, rogue vehicles or drivers,
fleet status on tasks overdue or pending, inventory levels, scheduling and
other work are easily incorporated in the management system.
fleet management software may need to integrate with third-party systems
already in use, a seamless integration of widely used applications is possible
to feed and receive data, and to process it, thus eliminating the need for
updating multiple silo applications with the same information, or accessing
data in or from several different places.
systems have an application that is written specifically to run on the Web and
are therefore fast, needing only minimal network requirements. The database
engine can be created and modified to meet the user’s preferences, and it
offers full application functionality from a browser without the need for
additional software on each PC. This cuts costs and keeps user access to the
latest version of data, regardless of physical location.
the FleetWave modules are such topics as 24-hour event logging, accidents, bar
coding, billing, fuel and fluids, capital expense, budget, document management,
driver fines, driver portals, maintenance, motor pool, online mileage expenses,
PDA and hand-held devices use, property management, repairs, reports, stock and
inventory control, tires, utilities, and VIN decoding.
FASTER Asset Solutions
employee-owned company offers Web-based fleet management solution through
FASTER Web®, developed on current platforms for better load times, search
capabilities, and a minimum of scrolling or screen jumping. The company also
offers a client server, Windows®-based solution for those who prefer a non-Web-based
system avoids costly customizations and, instead, provides a customization
capability to conform to any unique process needed, thus giving functionality
and flexible configurations for easier implementation and lower overall cost. An
implemented system is assigned a fleet consultant who is a former fleet manager
who actually used FASTER® and who provides practical help for use and for
minimization of disruptions.
system is equipped to permit enterprise-wide use and to incorporate or
integrate such factors as billing, accident reporting, accident information,
asset acquisition, inventory, budgeting, maintenance, fuel usage costs,
repairs, stock reorders, and purchasing.
system is an off-the-shelf and user-friendly system that employs a
process-driven program that is easy to use in real-time applications and
processes. The company provides toll-free, 24-hour support, along with remote
access to allow for improved troubleshooting and diagnostics of the system.
There is also online access to download patches and updates as soon as they are
available. An annual national conference and additional regional training
workshops are offered at additional costs.
add-ons include bar-coding, dashboard control for monitoring of performance and
operations through performance indicators, and role-based permissions controls
of access and motor pool. The company also assists with moving fleet management
from an old system to a new one so that installation and implementation are
covers over 300 alphabetically listed categories of business and organization
software, describing each and offering a convenient “shopping” resource for
comparing and contrasting software (and hardware) products best suited for an
organization’s particular needs.
the categories that are a part of the Capterra website are both Fleet
Management, and Fleet Maintenance, and the companies and services offering each
(including both software and hardware). Some such listings also have reviews
the Fleet Management companies’ websites and profiles are included so that
“shoppers” can review and compare what is best suited for a fleet, and which
products offer the best tools for measurement, training, value, etc. regardless
of the size of the fleet or the applications needed. To the right of the
companies’ listing are “values” that can be compared in either Web-based or
that, there are “features” that can be compared in such tasks as accident
tracking, accounting integration, billing, cost tracking, driver data, vehicle
tracking, fuel optimization, inspection, inventory, maintenance, mileage
tracking, tire tracking, or work order management. Links to related categories
are also included such as billing, equipment maintenance, field service
management, fleet maintenance, IT asset management, maintenance, and service
Fleet Maintenance resource functions similarly, describing both Web-based and
installed software and hardware, and companies’ products’ features, free trials
or other aspects. Features include cost tracking, fuel tracking, maintenance
history, maintenance scheduling, parts inventory management, repairs, tire
management, vehicle information, warranty tracing, and work order management.
Stephenie Slahor, Ph.D., J.D.,
writes in the fields of law enforcement and security. She can be reached at
CORRECTION: In the print version of this article, the photos on pages 36 & 38 were incorrectly credited as images of Fleet Focus by AssetWorks. These images were provided by Chevin Fleet Solutions and are screenshots of their Web-based enterprise fleet management information system, FleetWave.