2013 Schedule of Events

Registration

Registration

Ride & Drive (at Charlotte Motor Speedway)
This is your chance to drive (and compare) the new police vehicles from Chevy, Dodge and Ford. There will also be an Upfitter’s Alley complete with displays of their upfitting solutions. Sales personnel will be on hand to answer your questions as well. Last year we had special appearances from (3) NASCAR drivers. Some of the drivers took attendees for the ride of their life around the cone course! They signed autographs and posed for photographs. We are hoping to do that again this year. Stay tuned!

A complimentary boxed lunch will be served at the track.

Registration

Opening Welcome Session

Vehicle Manufacturer Dialogues
During this session, each vehicle manufacturer addresses new vehicle model updates; service information; new programs and current issues focusing on police certified vehicles and other models used for various police functions. Attendees will have the opportunity to address the manufacturers with questions and/or concerns. Be on the cutting edge to hear from the manufacturer experts to empower you to improve your fleet and inform your command of recent developments.

Class Objectives:

• Get up-to-date information on current and future vehicle plans
• Learn what’s new for the model year so you can begin planning your purchases
• Learn about service concerns possibly affecting your fleet
• Get one-on-one time with manufacturers to address your concerns
• Obtain key contact information from each manufacturer to assist you after the Expo

9:15am-10:30am - Chrysler Group, LLC
10:45am-12:00pm - Ford Motor Company
1:30pm-2:45pm - Chevrolet Division

Agency Networking Dialogues
Attendees are divided into three groups based on the number of vehicles within their agency. This informal discussion covers a variety of topics based on what attendees want to discuss or “what keeps you up at night”. Some examples are vehicle service issues, procurement, vehicle sales, equipment issues and administrative roadblocks. Share ideas; exchange solutions and know that you’re not alone with your issues.

Small Agency; Up to 50 Vehicles
Medium Agency; 50 to 150 Vehicles
Large and Federal Agencies; more than 150 Vehicles

Class Objectives:

• Share ideas with your colleagues.
• Learn about successful programs that worked with agencies your same size.
• Network to continue the dialogue after you leave Charlotte.
• Identify solutions for short and long term issues.
• Learn you’re not alone tackling everyday challenges.

NASCAR Hall of Fame
Join your colleagues at the NASCAR Hall of Fame for a fun evening including access to the museum, dinner & drinks. The high-tech venue, designed to educate and entertain race fans and non-fans alike includes artifacts, hands-on exhibits, a theater and Hall of Honor. This is a great way to get to know some of your colleagues and enjoy some NASCAR history. Don’t miss out on this exciting networking event!


Sponsored by Whelen Engineering Co Inc

Registration

Rightsize Your Fleet and Be A Hero
There is no better way to optimize fleet costs than be insuring the size and composition of the fleet is optimized. Since depreciation is far and away the top fleet expense, having too many vehicles around is costly. At the same time, fleet user groups always argue for more and larger vehicles. The federal government has tackled this problem by developing a structured approach to fleet rightsizing known as a Vehicle Allocation Model. In his session we will discuss the federal approach, which is used by all Government law enforcement organizations to meet mandates for demonstrating that fleets are optimally sized.

Presenter: Mr. Randy Owen, Senior Vice-President, Mercury Associates

Will Computer Tablets Have a Home in Your Squad?
With 56 million tablets sold in 2011 and that number projected to grow to 375 million by 2016 with a total of 760 million tablets in use by 2016…maybe it’s time to examine the use of tablets in your squads.

Class Objectives

• Discuss if tablets can replace mobile date computers
• Do they have the same capabilities?
• Pros and cons of tablets vs. MDC’s
• Installation guidelines
• Costs
• Warranty
• Use of Applications
• Communication capabilities

Presenters: Mr. Mark Bonsignore, Brite Computers, Mr. Marc Costa, COO, Mobile Incident Reporting Systems, LLC (MIR Systems) and Panasonic Computers

Concurrent Sessions 1 & 2

1. Fleet Operations 101—What Do I Need to Know?
Managing our fleet today requires both technical and financial knowledge. You need to know what your costs are. What is your shop rate? You need to be able to brief the managers of your organization in what you do and how that benefits them. In this session we will talk about what tasks are important. We will discuss parts room costs and management and the productivity of your staff. Also, we’ll discuss warranty recovery, fuel tax recovery, accident costs and hazard waste costs. We’ll also cover when a vehicle should be repaired or replaced.

Class Objectives:

• New equipment “in processing” checklist
• “Out processing” sold equipment
• Fleet Mission statement
• Parts room costs
• Developing your service intervals
• Warranty, Fuel tax and Accident recovery
• Accident reports and cost-per-mile calculations
• Equipment replacement goals
• Cost to in-service a police car
• Shop rates
• Managed competition/privatization.

Presenter: Mr. Bill DeRousse, DeRousse Consulting Services

2. Brakes…How They Work and How To Get the Most From Them
This session will allow police and public service fleet managers to have an understanding of the unique aspect of the Police and Public Service Vehicle (PPSV) brake system, and the need for a universal method of testing and selecting replacement parts, with the focus on safety, performance, and cost effectiveness.

Class Objectives:

• The dynamics of the braking systems and its operation
• The unique aspect of pursuit vehicles braking system
• Reducing brake noise and vibration
• The use of ABS to provide stability control
• Cost effective ways to service the brake system
• Reducing the cost of trial and error testing for fleets
• The benefits of standardized testing procedures for pursuit vehicles

Presenter: Mr. Wally Marciniak, Training Supervisor, Brake Parts, Inc.

Exhibit Hall Open

Registration

Exhibit Hall Open

Life-Cycle Cost Analysis and Fleet Replacement Planning
Old vehicles make managing a fleet very difficult. Fleet managers with old fleets often take the blame for underperforming programs and unhappy customers. Yet some fleet managers are successful in keeping their fleets renewed even during poor economic times. In this session we will discuss how a little math can help you sell a comprehensive fleet replacement strategy to decision makers which in turn helps keep fleet size down, improves fleet availability, lowers maintenance and repair costs, improves fuel economy and greenhouse gas emissions, and has a huge impact on customer satisfaction.

Presenter: Mr. Randy Owen, Senior Vice-President, Mercury Associates

Concurrent Sessions 3 & 4

3. End of Year Fleet Management Reports
Fleet Management today requires you to know more about the financial condition of your fleet than to be able to tune up a car or truck. Like it or not we are financial managers. You must be able to tell your customers how well you managed their money and their equipment. One of the ways to tell your customers how well you did is through a number of fleet financial reports. We will talk about several of these reports and how you will benefit from using them. You must track and record your costs in order to bench mark your equipment and personal performance. Before you can compare your fleet to others, you must be able to bench mark your annual performance numbers to yourself. In order to be competitive with a managed competition bid, you MUST know what it costs to run your fleet operation.

Class objectives:

• Department budgets and actual amounts spent
• What did department pay for Fuel, Parts, Labor, Accidents and others
• Department equipment replacement budget
• Motor Vehicle/Fleet operational budget by revenue generators, within Fleet
• Motor Vehicle/Fleet staffing
• Motor Vehicle/Fleet line item budget (actual and projected)
• Sick leave usage
• Motor Vehicle/Fleet Technician productivity report
• Warranty recovery report
• Motor Vehicle/Fleet service fees for work provided
• Motor Vehicle/Fleet fees paid to the city
• Monthly bill out reports by department
• Accident cost report by department
• Operational Bench Marks

Presenter: Bill DeRousse, Fleet Services Consulting

4. Technology Trends for Vehicle Fluids
New engine and transmission designs have created new challenges and are pushing the limits on the vehicle’s vital fluids. Many manufacturers have developed proprietary fluids to address these challenges. (Dexos1, Dexos2, Dex VI, Mercon LV are just a few.) In this session we’ll discuss the challenges and the impact these fluids have on the health of your fleet.

Class objectives:

• What are differences between Synthetics, Semi-synthetics, Synthetic-blends, and Non-synthetics?
• Are they worth the money?
• What impact do they have on fuel economy?
• What impact do they have to the bottom-line?
• What impact do they have on Gasoline Direct Injection and Diesel Injection systems?
• What impact do these oils have on DPFs, SCRs, and other after treatment devices?

Presenters: Mr. Mike Belluomo, Technical Service Director / Chemist – Technology and Mr. Mike Srog, Region Market Manager; BG Products

Wrap-up and Adjourn

Moderators: Lt. Scott Coy and Mr. Dennis Tucker, PFE-Co-Chairs