2014 Schedule of Events

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Sunday, August 17
4:00pm - 7:00pm
Location: Kentucky International Convention Center (KICC)
Monday, August 18
8:00am - 5:00pm
Location: KICC
10:00am - 4:00pm
Ride & Drive Event
Location: Churchill Downs

Attendees will be bussed to Churchill Downs. Busses will depart to/from the Kentucky International Convention Center (KICC). We will have multiple busses on rotation throughout the day. Attendees will be able to test drive the latest vehicles from Chevrolet, Chrysler & Ford, observe several static displays and chat with salespeople on hand. A complimentary boxed lunch will be provided at the event. (Lunch is for FULL PASS Attendees)
Sponsored by Chevrolet, Chrysler LLC & Ford Motor Company

Tuesday, August 19
8:00am - 5:00pm
Location: KICC
8:30am - 9:00am
Opening Welcome Session
Location: KICC
9:15am - 2:45pm
Vehicle Manufacturer Dialogues
Location: KICC

During this session, each vehicle manufacturer addresses new vehicle model updates; service information; new programs and current issues focusing on police certified vehicles and other models used for various police functions. Attendees will have the opportunity to address the manufacturers with questions and/or concerns. Hear from the manufacturer experts on how to improve your fleet and inform your command of recent cutting-edge technology.

Class Objectives:
  • Get up-to-date information on current and future vehicle plans.
  • Learn what’s new for the model year so you can begin planning your purchases.
  • Learn about service concerns possibly affecting your fleet.
  • Get one-on-one time with manufacturers to address your concerns.
  • Obtain key contact information from each manufacturer to assist you after the Expo.
9:15am - 10:30am - Ford Motor Company

10:45am - 12:00pm - Chevrolet Division

12:00pm - 1:25pm - LUNCH - On Your Own

1:30pm - 2:45pm - Chrysler Group, LLC
3:00pm - 4:30pm
Agency Networking Dialogues
Attendees are divided into three groups based on number of vehicles in the agency. This informal discussion covers a variety of topics based on what attendees want to discuss or “what keeps you up at night”. Some examples are vehicle service issues, procurement, vehicle sales, equipment issues and administrative roadblocks. Share ideas: exchange solutions, and know that you’re not alone with your issues.

Small Agency; Up to 50 Vehicles
Location: KICC

Medium Agency; 50 to 150 Vehicles
Location: KICC

Large and Federal Agencies; more than 150 Vehicles
Location: KICC

Moderator: John McDonald, GSA-QMDAA

Class Objectives:
  • Share ideas with your colleagues
  • Learn about successful programs that worked with agencies your same size
  • Network to continue the dialogue after you leave Kansas City
  • Identify solutions for short and long term issues
  • Learn you’re not alone tackling everyday challenges
5:30pm - 9:30pm
Kentucky Derby Museum - Dinner Event (For FULL PASS Attendees Only)
Join your colleagues for an enjoyable evening at the Derby Museum where you can tour the facility (and learn all about the history of the Kentucky Derby and horse racing), enjoy a buffet dinner, including beer & wine, a Bourbon tasting, and much more! Busses will load/unload from The Galt House Hotel beginning at 5:30pm. Event begins at 6:30pm. This is open to Attendees (Vendors should check with Whelen). Tickets will be distributed by Whelen personnel at the Registration Booth at the Kentucky Int'l Convention Center.
Sponsored by Whelen Engineering

Whelen Engineering
Wednesday, August 20
8:00am - 5:00pm
Location: KICC
8:30am - 9:45am
Technology Round Table – Cop Tech
Location: Room 109/112

8:30am - 9:00am - Matt Ayers
9:15am - 9:20am - Dell Presentation
9:20am - 9:45am - Panasonic Presentation
Moderator: Capt. Matt Ayers, Sevierville Police Department
10:00am - 11:00am
Accident Cost Management
Location: KICC

Want to know what the average repair cost is from one vehicle type to another? We will introduce you to methods of capturing and controlling your vehicle collision repair costs. We will review one fleet’s total accident costs, number of accidents by department, annual miles driven, total recovered costs and accident costs per mile. How do your numbers compare? You will learn useful tools for the management of your fleet accidents and why these costs are important to know.

Class Objectives:
  • Learn which tools are available to capture costs and why it matters
  • What kind of costs are available
  • How you can use this cost data to impress management
  • Learn what a mid-size police department’s costs were over the past 3-5 years for comparison
Presenters: Ms. Kathi Croze, The CEI Group, Inc., Mr. David Henrichs, Sarasota County Sheriff’s Office, Mr. Bill DeRousse, Police Fleet Institute
11:15am - 12:30pm
Concurrent Sessions 1, 2, and 3

1. Recruit, Train and Retain Your Staff
Location: KICC

Employees who feel, and more importantly know, they are valued are less likely to seek employment elsewhere. Take genuine care of your people and they in turn will take care of the business.

Class Objectives:
  • Gain expanded insight into employee motivation
  • Learn the difference between hire right and hire right now
  • Pick up techniques on how to grow recruitment, training and retention programs
  • Learn the principal point; recruitment, training and retention are interwoven and dynamic issues
Presenter: Mr. Paul Van Sickle, Van Sickle Consulting, LLC

2. Purchasing and Using a Fleet Management Software System – New Technologies Available To Fleets
Location: KICC

Regardless of your working budget, having a fleet-management software system will make a world of difference. We will talk about tracking your parts purchasing costs, equipment purchase and repair costs, your building maintenance costs, warranty recovery costs, fuel cost and vehicle usage, and your CPM costs. How many times are you asked if your capital or operating costs are competitive? Without a fleet-management software program, it is hard to tell. Do you know now what your benchmark costs are? Would your benchmark costs be competitive in a bid to privatize your fleet? Our three fleet management experts will provide you with the answers and tools to benefit your fleet operation.

Class Objectives:
  • Determine your department’s needs for a fleet-management software system
  • Learn how to write special reports
  • Discuss paperless option
  • Learn how to track parts
  • Learn which fleet management benchmarks can be tracked
  • Leveraging technology to streamline fleet practices
  • Standardize fleet data to support informed decisions and oversight
  • Set realistic expectations
  • Deploy what works now and provides the greatest return
Presenters: Ron Katz, Chevin Fleet Management Software Systems, Jason Wonase, Collective Data, Fleet Management, Jan Smith, RTA, Fleet Management Software

3. Fleet Management 101
Location: KICC

Managing your fleet today requires both technical and financial knowledge. You need to know what your costs are. What is your shop rate? You need to be able to brief the managers of your organization in what you do and how that benefits them. In this session we will talk about what tasks are important. We will discuss parts room costs and management and the productivity of your staff. Also, we’ll discuss warranty recovery, fuel tax recovery, accident costs and hazard waste costs. We’ll also cover when a vehicle should be repaired or replaced.

Class Objectives:
  • New equipment “in-processing” checklist
  • “Out-processing” sold equipment
  • Fleet mission statement
  • Parts room costs
  • Developing your service intervals
  • Warranty, fuel tax and accident recovery
  • Accident reports and cost-per-mile calculations
  • Equipment replacement goals
  • Cost to in-service a police car
  • Shop rates
  • Managed competition/privatization
Presenter: Mr. Bill DeRousse, DeRousse Consulting Services
12:30pm - 1:25pm
LUNCH - On Your Own
1:30pm - 5:30pm
Exhibit Hall Open
6:30pm - 10:30pm
Quest at Mega Cavern (For FULL PASS Attendees Only)
Enjoy an evening of dinner, cocktails, and high ropes adventure. You are welcome to partake in the high ropes adventure or just enjoy a great dinner and relax in a truly unique atmosphere.

Quest Requirements:

Safety: Participants will be wearing over $800 worth of climbing gear including a full body harness, double hooked belay and helmet.
Dress: Closed toe shoes are required. No flip flops allowed.
Temperature: Quest stays a constant 68-70 degrees. It may be a bit cooler in the entrance space which stays around 64.
Max Weight: 280 lbs
Sponsored by SoundOff Signal and Setina

SoundOff Signal and Setina
Thursday, August 21
8:00am - 12:00pm
Location: KICC
9:00am - 1:00pm
Exhibit Hall Open
LUNCH - On Your Own
1:30pm - 2:45pm
LAPD and Cars of Tomorrow
Location: KICC
3:00pm - 4:15pm
Concurrent Sessions 4 and 5

4. Equipment Replacement and Funding Strategies
Location: KICC

Managing your fleet replacement today requires both technical and financial knowledge. You need to know what your costs are and what your shop rate is. You need to be able to brief the managers of your organization as to when equipment should or should not be replaced. In this session, we will talk about what equipment replacement strategies are important and why. We will talk about in-service checklists, the cost of specific services, and how these costs can be increased or lowered based on replacement schedules. We will discuss department cost history and why that is important to equipment replacement, sharing with you the auction reimbursement history of a particular city’s equipment. We will discuss the productivity of your staff and at what level it should be. We will talk about warranty recovery and fuel tax recovery. We will touch on what it should cost to put a police vehicle into service. We will also share with you the process to determine when a vehicle should be repaired or replaced.

Class Objectives:
  • Learn how to fund early equipment replacement
  • Learn how to create a fleet replacement policy
  • Learn what factors affect your equipment replacement cycles
  • Determine which equipment is underutilized and how to proceed
  • Get tips on how to write your equipment replacement specs and how your department should participate
  • Review checklists used to in-process new equipment and retire old equipment
  • Review replacement life cycle and costs and their value to your department
Presenter: Mr. Bill DeRousse, DeRousse Consulting Services

5. Tire Forensics
Location: KICC

This is an interactive workshop/seminar for those who are interested in developing an understanding of the mechanics of tire forensics.

Participants will learn to determine differences in tire conditions and how they occur. They will also be able to apply the information learned in investigations and determining accident profiles. This information can also be applied to your shop in reducing tire failure and increasing the tire life of your pursuit tires.

This will be a limited opportunity to learn from actual pursuit tire engineers and ask the questions you’ve always wanted to ask.

Presenters: Mr. Norris “T.J.” Tennent, Bridgestone Firestone North American Tire, Mr. Rick Wendt, Goodyear Tire & Rubber Company
Moderator: Mr. Scott D. Coy, PFE Chair
4:30pm - 5:00pm
Wrap-up and Adjourn
Location: KICC

Moderator: Mr. Scott D. Coy, PFE Chair

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Kentucky Int'l Convention Center (KICC)
221 4th St
Louisville KY 40202

The Galt House
140 N 4th St
Louisville KY 40202
Rate: $115/Night
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