2012 PFE-Southwest Program

Registration
Location: Fort Worth Convention Center, Outside Hall A

Registration
Location: Fort Worth Convention Center, Outside Hall A

Agency Networking Dialogues
Attendees are divided into three groups based on number of vehicles in their agency. This informal discussion covers a variety of topics based on what attendees want to discuss or “what keeps you up at night”. Some examples are vehicle service issues, procurement, vehicle sales, equipment issues and administrative roadblocks. Share ideas; exchange solutions and know that you’re not alone with your issues.

Small Agency; Up to 50 Vehicles
Location: Forth Worth Convention Center, Room 101
Moderators: Mr. Chris Burgeson, Fleet Manager, Public Works Department, City of Napa, CA and Commander Lee Delk, Trophy Club Police Department, TX

Medium Agency; 50 to 150 Vehicles
Location: Fort Worth Convention Center, Room 102
Moderators: TBA

Large and Federal Agencies; more than 150 Vehicles
Location: Fort Worth Convention Center, Room 105
Moderators: TBA

Class Objectives:

• Share ideas with your colleagues.
• Learn about successful programs that worked with agencies your same size.
• Network to continue the dialogue after you leave Ft. Worth.
• Identify solutions for short and long term issues.
• Learn you’re not alone tackling everyday challenges.

Opening Welcome Session
Location: Fort Worth Convention Center, Room 203

Guest Speaker: Police Chief Jeffrey Halstead, City of Fort Worth Police Department, Texas
Guests: City of Forth Worth Police Department, Texas Honor Guard
Moderator: Mr. Dennis Tucker, Chair, Police Fleet Expo

Vehicle Manufacturer Dialogues
Location: Fort Worth Convention Center, Room 203

During this session, each vehicle manufacturer addresses new vehicle model updates. Information is focused on police certified vehicles, but can also include other models used for various police functions. Other fleet topics of interest may also be discussed. Attendees will have the opportunity to address the manufacturers with questions and/or concerns.

Class Objectives:

• Get up-to-date information on current and future vehicle plans.
• Learn what’s new for the model year so you can begin planning your purchases.
• Get key contact information from each manufacturer to assist you after the Expo.

10:15am - 11:15am - Chrysler Group, LLC
Presenters: Mr. Chris Ellis, Director of Government Sales and Operations; and Mr. David Callery, Program Manager – Police and Emergency Response Vehicles

11:20am - 12:20pm - Chevrolet Division
Presenter: Mr. Dana Hammer, Manager, General Motors Law Enforcement Program

12:20pm - 1:35pm - Lunch

1:35pm - 2:35pm - Ford Motor Company
Presenters: Mr. Kevin Fitzpatrick, State and Local Government Sales Manager, Government Sales Manager; Ms. Lisa Teed, Police Car Marketing Manager; and Mr. Randy Freiburger, Police Vehicle Engineering

Preparing and Maintaining Police Vehicles for Service
Location: Fort Worth Convention Center, Room 203

After purchasing your new vehicles, the two most important next steps are equipping them for duty and making sure they perform at their very best. This session address both of these priorities, and provides an opportunity for each vehicle manufacturer to share important updates and information to assist you.

Class Objectives:

• Learn about current and potential maintenance issues and solutions for your police vehicles.
• Information from reports such as service bulletins will be discussed to assist you in keeping your fleet running at its very best.
• Identify unforeseen risks associated with equipping the new breed of police vehicles.
• Equip you with the “nut and bolts” solutions for safely mounting communication, lighting and operational gear.

Presenters: Mr. George Bomanski, National Police Service Manager, Chrysler Group, LLC; Mr. Dana Hammer, Manager, General Motors Law Enforcement Program and Mr. Tom Spence, Manager, Integration Engineering, Police/Military Vehicles, Kerr Industries; Mr. Chris Keady, Modified Vehicle Specialist and Mr. Randy Freiburger, Police Vehicle Engineering, Ford Motor Company
Moderator: Lt. Darin Adams, Patrol Division Commander, Cedar City Police Department, UT

Registration
Location: Fort Worth Convention Center, Outside Hall A

National Purchasing Contract for Fuel
Location: Fort Worth Convention Center, Room 203

One of the greatest fleet expenses today is fuel. Leveraging the buying power of multiple agencies has proven to be an effective strategy in negotiating excellent prices on goods and services. The City of Fort Worth and the National Intergovernmental Purchasing Alliance (National IPA) collaborated to create the first and only national fuel contract. Government agencies from coast to coast use this contract to minimize fuel costs.

This class offers information on the following:

• What is a national fuel contract?
• Who can use the national fuel contract?
• How does the national fuel contract work?
• Testimonials from government agencies using the contract.

Presenters: Mr. Wayne Corum, Director of Equipment Services Department, City of Fort Worth, Texas; and a Mr. Ward H. Brown, Chief Operating Officer, the National Intergovernmental Purchasing Alliance.

Liability Risk for Government Fleet Organizations
Location: Fort Worth Convention Center, Room 203

Of the many issues facing today’s fleet manager, negligence bears the most risk. Under today’s legal system, both corporations and governments may be held liable for negligence under civil law. In certain instances, a fleet manager could be held liable under criminal and civil bodies of law.

This session will cover if government fleet managers—and, in particular, police fleet managers—are protected under the doctrine of sovereign immunity, or if could be individually sued in a civil law suit. Could you be held liable because a vehicle wasn’t properly maintained? What if an officer and/or passengers are hurt by equipment being dislodged as a result of a police vehicle crash? Or, if a police officer’s vehicle is involved in a crash, could you be held responsible for the type of lights you chose to install? Or, could you be held responsible for not having installed enough lights? These and other questions will be discussed in an open forum with your colleagues.

This class will cover the following topics:

• Define negligence and risk for fleet managers and, in particular, police fleet managers.
• Discuss whether fleet managers could be liable under civil or criminal law while performing within their approved scope of responsibilities.
• Learn if sovereign immunity protects the fleet manager.
• Address specific concerns during a Q & A session.

Presenter: Ms. Janis Christensen, CAFM, Director, Fleet Management Consulting, Mercury Associates Inc.
Moderator: Mr. Chris Burgeson, Fleet Manager, Public Works Department, City of Napa, CA

Concurrent Sessions 1 and 2

Class 1: Fleet Operations—What Do I Need to Know?
Location: Fort Worth Convention Center, Room 204

Managing a fleet today requires both technical and financial knowledge. You need to know what your costs are. What is your shop rate? You need to be able to brief the managers of your organization in what you do and how that benefits them. In this session we will talk about what tasks are important. We will discuss parts room costs and management and the productivity of your staff. Also, we’ll discuss warranty recovery, fuel tax recovery, accident costs and hazard waste costs. We’ll also cover when a vehicle should be repaired or replaced.

Class Objectives:

• New equipment “in processing” checklist
• “Out processing” sold equipment
• Fleet Mission statement
• Parts room costs
• Developing your service intervals
• Warranty, Fuel tax and Accident recovery
• Accident reports and cost-per-mile calculations
• Equipment replacement goals
• Cost to “in-service” a police car
• Shop rates
• Managed competition/privatization

Presenter: Mr. Bill DeRousse, DeRousse Fleet Consulting Services

Class 2: A Lighthearted Conversation—A Little Goes a Long Way
Location: Fort Worth Convention Center, Room 203

Join us as we hear about the latest study about lighting your patrol vehicles. This session will give you guidance in how to go about adding emergency lighting to your fleet. What color is best at night versus during the day? How many levels of lighting do I need? Take home the ability to have a great conversation with the officer who thinks a Dreamliner should mistake a patrol car for a runway and be able to show them otherwise.

Not only does LED technology allows us to do more with less and get very creative in design, but so can the use reflective materials on marked vehicles. Learn how reflective materials enhance visibility at relatively very little cost when considering the cost of injured officers and damaged squads. Cut through traffic and warn motorists of trouble ahead with the right light design and continue keeping your vehicles visible using new reflective tape technology.

Class objectives:

• Learn how different flash patterns can affect how the public sees squad cars.
• Discuss what research found when studying how vehicle conspicuity is affected by the number, color of lights and retro-reflective vehicle markings.
• Learn what you should know about how your vehicles are seen in daytime versus nighttime and what can be done to enhance visibility.
• Identify options in how you can use reflective materials to improve the visibility of your vehicles.

Presenters: Mr. Robert S. Martinez, Executive Director, New York City Police Department, Support Services Bureau; Sergeant Karl Brenner, Fleet Administration Section, Massachusetts State Police.
Moderator: Lt. Darin Adams, Patrol Division Commander, Cedar City Police Department, UT

Exhibit Hall Open
Location: Fort Worth Convention Center, Hall A

Registration
Location: Fort Worth Convention Center, Outside Hall A

Cooperative Purchasing: Effective Procurement Options
Location: Fort Worth Convention Center, Room 203

Our primary role as public procurement agents is to obtain quality goods and services to support effective, efficient government. It is our goal to develop and maintain a level of performance considered excellent by those we serve as customers while maintaining a high degree of efficiency and ensuring the most prudent use of public funds.

We will cover topics in cooperative purchasing and how it helps us:

• Provide efficient delivery of products and services.
• Obtain best value through competition.
• Offer fair and equitable competitive contracting opportunities for supplies.
• Maintain the public’s confidence through ethical and transparent procurement practice.

Presenters: Ms. Jamie Brockway, MBA, CPPO, A.P.P., Purchasing Manager, City of North Richland Hills, TX and Mr. Jack Beacham, C.P.M., A.P.P., Purchasing Agent, Tarrant County, TX

Exhibit Hall Open
Location: Fort Worth Convention Center, Hall B

Concurrent Sessions 3 and 4

Class 3: Tires 102—Tire Forensics
Location: Fort Worth Convention Center, Room 203

This is an interactive workshop/seminar for those who are interested in developing an understanding of the mechanics of tire forensics.

Participants will learn to determine differences in tire conditions and how they occur. They will also be able to apply the information learned in investigations and determining accident profiles. This information can also be applied to your shop in reducing tire failure and increasing the tire life of your pursuit tires.

This will be a limited opportunity to learn from actual pursuit tire engineers and ask the questions that you’ve always wanted to know the answers to.

Presenters: Mr. Norris “T.J.” Tennent, Engineering Manager, Bridgestone Firestone North American Tire, and Rick Wendt, channel Manager Civilian Government Sales, Goodyear Tire and Rubber Company and Mr. Mark Grund, Lead Engineer Police Pursuit Tires, Goodyear Tire and Rubber Company
Moderator: Commander Lee Delk, Trophy Club Police Department, TX

Class 4: How to Get What You Need by Using a RFP (Request for Proposal)
Location: Fort Worth Convention Center, Room 204

Are you looking to purchase a Fleet Management software system or any other non-traditional product? We will review the process of using a Request for Proposal (FFP) and why it brings structure to your procurement decision. You will see why a RFP reduces the risk of receiving a product that does not perform as expected, since you are required to detail out what you want the product or service to do. We will discuss a RFP’s performance objectives and how to write a RFP. We will look at why you would want to use a RFP instead of a Request for Quote/Bid (RFQ), and learn what an Operational Request (OR) is and how it is related to a RFP. We will discuss each step as it relates to the RFP process.

The presentation covers the following topics:

• Review a request for proposal as written for a Fleet Management software system
• What is to be included in the onsite demo
• Selecting your evaluation team
• Team development of the questions to be asked of the software provider selected
• Set up dates for site evaluations
• What conversion data can transfer from your old Fleet system to your new system
• Set up training classes with your new vendor at your site

Presenter: Mr. Bill DeRousse, DeRousse Fleet Consulting Services

What is Managed Competition and is it Right for My Organization?
Location: Fort Worth Convention Center, Room 203

Managed competition can be the catalyst to maximize a fleet’s office operational budget because it empowers the fleet manager to have in-house and out-sourcing providers competing for the same services. And in some instances, it provides the opportunity for other government fleet operations to compete for the same services. This process was used by the City of Indianapolis Fleet Services Department in 2005 and for the City of San Diego in 2010 as a means to increase efficiency and implement budget savings. This process includes providing a competitive bidding process; ensuring a level playing field; supporting the in-house bid; developing a bid request; managing the contract and monitoring performance; and involving all stakeholders. Unions are given an opportunity to step up to the plate and do more with less or the same. It is a wake-up call for vendors, unions and in-house facilities to improve the level of services while reducing costs.

Class Objectives:

• The presenter will review his experience developing a managed competition culture within city government, and identify goals or the mission for Managed Competition.
• Determine what should be done in-house or not
• Review performance measures
• Discussion about how it’s OK for in-house to cost more
• How to define success
• Review benefits of Managed Competition

Presenter: Mr. Robert S. Martinez, Executive Director, New York City Police Department, Support Services Bureau

Police Fleet Expo-SOUTHWEST Wrap-up and Adjourn
Location: Fort Worth Convention Center, Room 203

Moderators: Mr. Dennis Tucker, PFE Chair and Lt. Scott Coy, PFE Vice-Chair