2012 PFE Program

Registration
Location: Charlotte Convention Center

Ride & Drive Event
Attendees will be bussed to Charlotte Motor Speedway for an educational and entertaining afternoon. Event to include:

• Ride along in the NEW police vehicles provide by Chevy, Chrysler & Ford
• Product Demonstrations from various vendors
• Richard Petty Driving Experience- Experience real life racing thrills by riding shotgun in a 2-seat NASCAR race car driven by one of their professional instructors for a 3-lap qualifying run at speeds up to 160mph on the oval! (Additional cost)
• AND MUCH MORE! (We will continue to update the website on this exciting event – so stay tuned!)

Registration
Location: Charlotte Convention Center

Agency Networking Dialogues
Attendees are divided into three groups based on number of vehicles in the agency. This informal discussion covers a variety of topics based on what attendees want to discuss or “what keeps you up at night.” Some examples of topics covered include: vehicle service issues, procurement, vehicle sales, equipment issues and administrative roadblocks. Share ideas and exchange solutions, and know that you’re not alone with your issues.

Small Agency: Up to 50 Vehicles
Location: Charlotte Convention Center

Medium/Large Agency: 50 to 150 Vehicles
Location: Charlotte Convention Center

State and Federal Agencies: More than 150 Vehicles
Location: Charlotte Convention Center

Class Objectives:

• Share ideas with your colleagues.
• Learn about successful programs that worked with agencies your same size.
• Network to continue the dialogue after you leave Fort Worth.
• Identify solutions for short- and long-term issues.
• Learn you’re not alone in tackling everyday challenges.

Opening Welcome Session
Location: Charlotte Convention Center

Moderator: Mr. Dennis Tucker, Chair, Police Fleet Expo

Vehicle Manufacturer Dialogues
Location: Charlotte Convention Center

During this session, each vehicle manufacturer addresses new vehicle model updates. Information is focused on police certified vehicles, but can also include other models used for various police functions. Other fleet topics of interest may also be discussed. Attendees will have the opportunity to address the manufacturers with questions and/or concerns.

Class Objectives:

• Get up-to-date information on current and future vehicle plans.
• Learn what’s new for the model year so you can begin planning your purchases.
• Get key contact information from each manufacturer to assist you after the Expo.

10:15am - 11:15am - Ford Motor Company
11:20am - 12:20pm - Chrysler LLC
12:20pm - 1:35pm - Lunch
1:35pm - 2:35pm - Chevrolet

Preparing and Maintaining Police Vehicles for Service
Location: Charlotte Convention Center

After purchasing your new vehicles, the two most important next steps are equipping them for duty and making sure they perform at their very best. This session addresses both of these priorities, and provides an opportunity for each vehicle manufacturer to share important updates and information to assist you.

Class Objectives:

• Learn about current and potential maintenance issues and solutions for your police vehicles.
• Information from such reports such as service bulletins will be discussed to assist you in keeping your fleet running at its very best.
• Identify unforeseen risks associated with equipping the new breed of police vehicles.
• Equip you with the “nut and bolts” solutions for safely mounting communication, lighting and operational gear.

Presenters: Chrysler Fleet, Chevrolet and Ford Motor Company

Registration
Location: Charlotte Convention Center

National Purchasing Contract for Fuel - Tentative
Location: Charlotte Convention Center

One of the greatest fleet expenses today is fuel. Leveraging the buying power of multiple agencies has proven to be an effective strategy in negotiating excellent prices on goods and services. The City of Fort Worth and the National Intergovernmental Purchasing Alliance (National IPA) collaborated to create the first and only national fuel contract. Government agencies from coast to coast use this contract to minimize fuel costs.

Class Objectives:

• What is a national fuel contract?
• Who can use the national fuel contract?
• How does the national fuel contract work?
• Testimonials from government agencies using the contract.

Presenters: To Be Determined

Liability Risk for Government Fleet Organizations
Location: Charlotte Convention Center

Of all the many issues for today’s fleet manager, negligence bears the most risk. Under today’s legal system, both corporations and governments may be held liable for negligence under civil law. In certain instances, a fleet manager could be held liable under criminal and civil bodies of law.

This session will cover whether government fleet managers—and, in particular, police fleet managers—are protected under the doctrine of sovereign immunity, or if could be individually sued in a civil law suit. Could you be held liable because a vehicle wasn’t properly maintained? What if an officer and/or passengers are hurt by equipment being dislodged as a result of a police vehicle crash? Or, if a police officer’s vehicle is involved in a crash, could you be held responsible for the type of lights you chose to install? Or, could you be held responsible for not having installed enough lights? These and other questions will be discussed in an open forum with your colleagues.

Class Objectives:

• Define negligence and risk for fleet managers and, in particular, police fleet managers.
• Discuss if fleet managers could be liable under civil or criminal law while performing within their approved scope of responsibilities.
• Learn if sovereign immunity protects the fleet manager.
• Address specific concerns during a Q & A session.

Presenter: Ms. Janis Christensen, CAFM, Director, Fleet Management Consulting, Mercury Associates Inc.

Concurrent Sessions 1 & 2

Class 1: Fleet Operations—What Do I Need to Know?
Location: Charlotte Convention Center

Managing our fleet today requires both technical and financial knowledge. You need to know what your costs are. What is your shop rate? You need to be able to brief the managers of your organization in what you do and how that benefits them. In this session we will talk about what tasks are important. We will discuss parts room costs and management and the productivity of your staff. Also, we’ll discuss warranty recovery, fuel tax recovery, accident costs and hazard waste costs. We’ll also cover when a vehicle should be repaired or replaced.

Class Objectives:

• New equipment “in processing” checklist
• “Out processing” sold equipment
• Fleet Mission statement
• Parts room costs
• Developing your service intervals
• Warranty, Fuel tax and Accident recovery
• Accident reports and cost-per-mile calculations
• Equipment replacement goals
• Cost to in-service a police car
• Shop rates
• Managed competition/privatization

Presenter: Mr. Bill DeRousse, DeRousse Fleet Consulting Services

Class 2: A Lighthearted Conversation—A Little Goes a Long Way
Location: Charlotte Convention Center

Join us as we hear about the latest study about lighting your patrol vehicles. This session will give you guidance in how to go about adding emergency lighting to your fleet. What color is best at night versus during the day? How many levels of lighting do I need? Take home the ability to have a great conversation with the officer who thinks a Dreamliner should mistake a patrol car for a runway and be able to show them otherwise.

Not only does LED technology allow us to do more with less and get very creative in design, but so can the use of reflective materials on marked vehicles. Learn how reflective materials enhance visibility at relatively very little cost when considering the cost of injured officers and damaged squads. Cut through traffic and warn motorists of trouble ahead with the right light design and continue keeping your vehicles visible using new reflective tape technology.

Class objectives:

• Learn how different flash patterns can affect how the public sees squad cars.
• Discuss what research found when studying how vehicle conspicuity is affected by the number, color of lights and retro-reflective vehicle markings.
• Learn how your vehicles are seen in daytime versus nighttime and what can be done to enhance visibility.
• Identify options in how you can use reflective materials to improve the visibility of your vehicles.

Presenters: Mr. Robert S. Martinez, Executive Director, New York City Police Department, Support Services Bureau and another speaker to be named.

Exhibit Hall Open
Location: Charlotte Convention Center

An Evening at NASCAR Hall of Fame
During your visit to Police Fleet Expo 2012, spend an enjoyable evening with SoundOff Signal & Setina Manufacturing Co. A great way to relax, enjoy dinner and engage in some friendly Racing Simulator and Pit Challenge competition, or just soak up the legend of NASCAR. The venue is located within walking distance from the convention center and hotels.

Registration
Location: Charlotte Convention Center

A Lesson Learned on Alternative Police Vehicles – City of New York Police Department
Location: Charlotte Convention Center

This discussion will focus on past and current practices—how the City of New York Police Department uses non-traditional police vehicles to save fuel and increase efficiency. NYPD currently has 60 plus all electric vehicles and almost 900 hybrid vehicles in service—from fully marked vehicles to marked civilian vehicles. Learn from the agency that has the highest number of vehicles and the most experience with alternative police vehicles. You’ll join the discussion to learn the pros and cons of using these non-typical vehicles.

Class objectives:

• Does it cost much more to operate non-traditional vehicles?
• How these vehicles are used and what, if any, is the downside of installing police equipment in these vehicles?
• How does maintenance differ for these vehicles?
• Learn what officers driving these vehicles think about driving a non-traditional vehicle, and if it effects the performance of their duties.

Presenter: Mr. Robert S. Martinez, Executive Director, New York City Police Department, Support Services Bureau

Exhibit Hall Open
Location: Charlotte Convention Center

Concurrent Sessions 3 & 4

Class 3: Tires 102—Tire Forensics
Location: Charlotte Convention Center

This is an interactive workshop/seminar for those who are interested in developing an understanding of the mechanics of tire forensics. Participants will learn to determine differences in tire conditions and how they occur. They will also be able to apply the information learned in investigations and determining accident profiles. This information can also be applied to your shop in reducing tire failure and increasing the life of your pursuit tires. This will be a limited opportunity to learn from actual pursuit tire engineers and ask the questions that you’ve always wanted to know the answers to.

Presenters: Mr. Norris “T.J.” Tennent, Engineering Manager, Bridgestone Firestone North American Tire and a Representative from Goodyear Tire and Rubber Company

Class 4: How to Get What You Need by Using an RFP (Request for Proposal)
Location: Charlotte Convention Center

Are you looking to purchase a Fleet Management software system or any other non-traditional product? We will review the process of using a Request for Proposal (FFP) and why it brings structure to your procurement decision. You will see why a RFP reduces the risk of receiving a product that does not perform as expected, because you are required to detail out what you want the product or service to do. We will discuss a RFP’s performance objectives and how to write a RFP. We will look at why you would want to use a RFP instead of a Request for Quote/Bid (RFQ), and learn what an Operational Request (OR) is and how it is related to a RFP. We will discuss each step as it relates to the RFP process.

Class Objectives:

• Review a request for proposal as written for a Fleet Management software system
• What should be included in the onsite demo
• Tips on selecting your evaluation team
• Team development of the questions to be asked of the software provider selected
• Set up dates for site evaluations
• What conversion data can transfer from your old Fleet system to your new system
• Set up training classes with your new vendor at your site

Presenter: Mr. Bill DeRousse, DeRousse Fleet Consulting Services

To Be Determined

PFE Wrap-up and Adjourn
Location: Charlotte Convention Center

Moderators: Mr. Dennis Tucker, PFE Chair and Lt. Scott Coy, PFE Vice-Chair